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CARES Act Student Emergency Aid

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CARES Act Student Emergency Aid

CARES Act HEERF – 30-day Report
Posted 06/05/20

   In compliance with section 18004(e) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act, East Georgia State College (EGSC) is reporting for funds received and distributed from the Higher Education Emergency Relief Fund (HEERF).  
   This report also documents that the institution has continued to pay all of its employees and contractors during the period of the coronavirus pandemic.

1. This report acknowledges that the institution signed and returned via grants.gov, the Certification and Agreement ensuring that awarded funds have been or will be used in accordance with the requirements set forth under the CARES Act to provide Emergency Financial Aid Grants to students.
2. The total amount of funds that the institution has received for Emergency Financial Aid Grants to Students is $1,477,000.
     a. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of 5/13/2020 is $969,705.00.
     b. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 1770.
     c. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act is 1741.
3. The total amount of funds that the institution has received under HEERF for Education Stabilization is $1,439,776. A detailed plan for expenditure is currently under review by the University System of Georgia Office of Planning and Budget.
4. The total amount of funds that the institution has received under HEERF for Minority Serving Institutions is $184,379. A plan for expenditure is currently under review by the University System of Georgia Office of Planning and Budget.

DISBURSEMENT PLAN for STUDENTS

   Students received a letter from the East Georgia State College President on 5/4/2020 that provided the disbursement plan and eligibility. The link can be viewed here: http://www.ega.edu/articles/detail/message-to-egsc-students7
   East Georgia State College’s disbursement plan enables many, but not all, EGSC students enrolled in Spring 2020 and Summer Semester 2020 to receive emergency grants.

• A student is eligible only if they are or could be eligible to participate in certain federal student aid programs. Eligibility is determined by using the student’s 2019-2020 FAFSA form.
• A student is eligible students only if
     o They were enrolled for Spring 2020 in exclusively face-to-face courses or in both face-to-face and on-line courses as of March 13, 2020 (the transition date to wholly online instruction at EGSC); or
     o They were enrolled for Maymester or Summer 2020 semester (as of the final census date for those semesters) and were not enrolled wholly online in Spring.
• If a student is eligible, emergency awards are then calculated based on a simple formula utilizing the eligible student’s “Estimated Family Contribution” (EFC) as determined by the student’s verified Federal Application for Student Financial Aid [FAFSA], and the number of credit hours for which the student enrolled for Spring 2020 and Summer semester 2020 (including Maymester 2020). Students enrolled in less than 4 credit hours for a semester will not receive an emergency grant.
• For each semester (spring 2020 and summer 2020 (including Maymester), emergency award amounts will be divided into three tiers based on EFC. Students with the lowest EFC will be assigned to tier one and will each receive the highest emergency award. Students with the highest EFC will be assigned to tier three and will each receive the lowest emergency award.

Each of these three tiers will then have two levels of emergency awards: a higher level for student taking a higher number of credit hours and a lower level for students taking less credit hours. Students enrolled for the greater number of hours each semester will receive the maximum funding (100%) within the tier to which the student is assigned. Students enrolled in a lower number of hours will receive emergency awards of 50% of the maximum amount for the tier to which the student is assigned.

Number of Hours Required Per Semester and Eligibility Dates
     o Spring 2020
           • Students enrolled in 12 credit hours or above as of April 20, 2020 will receive the higher amount.
           • Students enrolled in 4-11 credit hours as of April 20, 2020 will receive the lower amount. Students enrolled in 1-3 credit hours for Spring 2020 will not receive an emergency award.
     o Summer Semester 2020 (including Maymester)
           • Students enrolled in 4 credit hours or above as of the final census date will receive the higher amount.
           • Students enrolled in 1-3 credit hours as of the final census date will receive the lower amount.

Distributions to Students

   Funds will be distributed directly to students using EGSC’s financial aid refund process, Bank Mobile, to be used as the student deems necessary to cover expenses related to the disruption caused by COVID-19 and the transition to wholly online schedules. The student will not be required to report to EGSC or account for the expenditure of the emergency funds. Summer distribution amounts will be adjusted based on funds available and final student enrollment

Tiers EFC Number of
Credit Hours
Award -
Spring 2020
Award -
Summer 2020
Estimate
Tier I 0 - 2000 Higher Level $660.00 $640.00
Tier I 0 - 2000 Lower Level $330.00 $320.00
Tier II 2001 - 5600 Higher Level $594.00 $576.00
Tier II 2001 - 5600 Lower Level $297.00 $288.00
Tier III 5601 Plus Higher Level $528.00 $512.00
Tier III 5601 Plus Lower Level $264.00 $256.00

• Transient students are not eligible for emergency awards.
• Students enrolled in exclusively on-line programs or enrolled in exclusively on-line courses as of March 13, 2020 are not eligible to receive emergency awards.
• Students that are not eligible to participate in programs under Section 484 in Title IV of the Higher Education Act 1965, as amended, are not eligible to receive emergency awards.
• Eligibility to participate in federal financial aid programs for this academic year requires students to have completed a 2019-2010 FAFSA.  This FAFSA may be completed until June 30, 2020.