CARES Act Funding

CARES and CRRSAA Student Aid Funding

June 01, 2021 - 2:40 PM • East Georgia State College Plan for CARES Act Distribution to Students

Posted by .(JavaScript must be enabled to view this email address) • Last edited: June 02, 2021 - 9:35 AM by Victor Poole

In compliance with the Coronavirus Aid, Relief, and Economic Security (CARES) Act, and the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA), East Georgia State College (EGSC) is reporting for funds received and distributed from the Higher Education Emergency Relief Fund (HEERF and HEERF II).

This report also documents that the institution has continued to pay all its employees and contractors during the period of the coronavirus pandemic.

East Georgia State College’s (EGSC) primary goal for distribution of CARES Act student emergency funds is to rapidly and efficiently transmit these emergency funds to as many EGSC students as possible in order to have the greatest impact possible on students whose education was disrupted by the COVID-19 crisis.

In accomplishing this goal, EGSC’s distribution plan recognizes two key factors: (1) All EGSC students have suffered financially due to the COVID-19 crisis; and (2) EGSC serves an economically disadvantaged region and has a very high percentage of students with demonstrated financial need who are uniquely and adversely affected by the COVID-19 crisis. For example, for Spring 2021, 70% of EGSC students received financial aid, and 53% received Pell. Accordingly, the EGSC distribution plan seeks to make it possible for EGSC students to stay on track towards their college degree with a rapid and efficient distribution plan of emergency awards while simultaneously recognizing the unique circumstances of students with demonstrated financial need.

In accordance with Department of Education guidance, only students who are citizens or eligible non-citizens can receive the grants.

The scope of the plan will enable eligible students enrolled in Spring 2021, Maymester 2021 and Summer Semester 2021, and Fall 2021 to receive emergency grants. EGSC’s distribution plan recognizes the immediate student needs that arise from the disruption of traditional educational course delivery, support, and other campus services and activities.  Therefore, this distribution plan applies to all students enrolled in the semesters above, with the exception of dual enrollment students who have not yet earned their high school diplomas.

EGSC’s distribution plan also strives for administrative simplicity in order to avoid distribution delays. Funds will be distributed to students based on a simple formula utilizing the eligible student’s Estimated Family Contribution as determined by the student’s Federal Application for Student Financial Aid [FAFSA] and the number of credit hours for which the student is enrolled for Spring 2021, Summer 2021 (which includes Maymester 2021), and Fall 2021. Students that have not filed a FAFSA will be awarded based on hours enrolled and at the rate of non-Pell Grant eligible students (Tier IV).

The total EGSC distribution of student emergency grants of $1,439,777 will be divided between the above three semesters using actual total student enrollment and credit hours for Spring 2021, Summer 2021 (which includes Maymester 2021) and Fall 2021.  Most of the funds will be awarded during Spring and Summer 2021, with only residual amounts being awarded in Fall 2021.  The emergency grants to students in each of these semesters will then be determined using each student’s EFC (from the FAFSA) if filed and each student’s full-time or part-time student status.

  • For each semester, emergency award amounts will be divided into four tiers based on need (i.e., EFC). Students with the lowest EFC will be assigned to tier one and will each receive the highest emergency award. Students with the highest EFC, or who did not file a FAFSA,  will be assigned to tier four and will each receive the lowest emergency award. This formula resulted in emergency awards, made available through the CARES Act, to 76% of Pell eligible students for Spring 2020, 77% of Pell-eligible students for Summer 2020, and 83% of Pell eligible students for the Fall 2020 term.
  • Each of these four tiers will then have two levels of emergency awards: a higher level for full-time and a lower level for part-time students. Students enrolled full-time for each semester will receive the maximum funding (100%) within the tier to which the student is assigned. Students enrolled part-time will receive emergency awards of 50% of the maximum amount for the tier to which the student is assigned.
  • Transient students will be awarded based on the number of credits enrolled at EGSC.

The award amount for each tier and semester is shown in the CARES Act Funding table below. Note: Maymester and Summer Semester are combined and identified as “Summer Semester 2021” in the table.

Full time and Part-time Definitions Per Semester and Eligibility Dates

Spring 2021 and Fall 2021
Full-time is a student enrolled in 12 credit hours or above. A part-time student is a student enrolled in 4-11 credit hours. Students enrolled in 1-3 credit hours for Spring 2021 will not receive an emergency award.

Maymester or Summer Semester 2021
Full-time is a student enrolled in 4 credit hours or above as of the final census date. A part-time student is a student enrolled in 1-3 hours as of the final census date.

Distributions to Students

Funds will be distributed directly to students using EGSC’s financial aid refund process, Bank Mobile, to be used as the student deems necessary to cover expenses related to the disruption caused by COVID-19 and the transition to wholly online schedules. The student will not be required to report to EGSC or account for the expenditure of the emergency funds. The Fall Distribution formulas and amounts may be adjusted to match subsequent grant disbursements.

Spring Rate 700.00
Summer Rate 1,100.00
Fall Rate 25.00

  Spring 2021 Summer 2021
Fall 2021
Tiers EFC FT/PT Head Count % Award Cost Head Count % Award Cost Head Count % Award Cost
Tier I 0000-0099 FT 520 0.34 700.00 364,000.00 320 0.48 1,100.00 352,000.00 572 0.34 25.00 14,300.00
Tier I 0000-0099 PT 197 0.13 350.00 68,950.00 80 0.12 550.00 44,000.00 216.7 0.13 12.50 2,708.75
Tier II 0100-1999 FT 119 0.08 630.00 74,970.00 55 0.08 990.00 54,450.00 130.9 0.08 22.50 2,945.25
Tier II 0100-1999 PT 37 0.02 315.00 11,655.00 12 0.02 495.00 5,940.00 40.7 0.02 11.25 457.88
Tier III 2000-5699 FT 108 0.07 560.00 60,480.00 55 0.08 880.00 48,400.00 118.8 0.07 20.00 2,376.00
Tier III 2000-5699 PT 40 0.03 280.00 11,200.00 15 0.02 440.00 6,600.00 44 0.03 10.00 440.00
Tier IV 5700 Plus * FT 322 0.21 490.00 157,780.00 125 0.19 770.00 96,250.00 354.2 0.21 17.50 6,198.50
Tier IV 5700 Plus * PT 198 0.12 245.00 46,305.00 7 0.01 385.00 2,695.00 207.9 0.12 8.75 1,819.13
  Totals   1532 1.00   795,340.00 669 1.00   610,335.00 1685.2 1.00   31,245.50
* Includes No FAFSA


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