EGSC Help - Details

Zoom Web Collaboration Tool

Zoom Web Collaboration Tool

Zoom is available to all East Georgia students, faculty and staff. This tool provides high quality audio and video, sharing capabilities, breakout rooms, and much more.

Use Zoom

Zoom provides high-quality audio and video, breakout rooms, whiteboarding tools, and much more. Standard Zoom meetings support up to 300 simultaneous participants. Click the button below to learn how to get started with Zoom.

Get Started

Zoom D2L Integration

Zoom integrates with D2L and allows faculty and students to meet virtually, and features easy-to-use tools for collaborating online, including sharing and co-annotation tools, breakout rooms, polling, and white-boarding. Click the button below to learn more about Zoom Rooms.

Learn More

Optimizing Zoom

Zoom offers a test site that allows users to test their internet connection, hardware components, such as Webcam and audio devices, as well as in-meeting feature controls. Click the button below to start a Zoom test meeting.

Start Test Call

Best Practices for using Zoom

  • The link to a Zoom meeting / Virtual class should be sent directly to individual participants and never be publicly available on a social media post or web page.
  • Once all invited participants have joined a meeting, the host/co-host should enable the “Lock Meeting” feature. This feature is accessed in the “Security” icon/setting in an active meeting and prevents unwanted participants from joining a meeting. If a participant loses connection during a meeting that has been locked, the participant will need to contact the host/cohost by email, phone or text message asking to rejoin the meeting; however, if the participant is using the Zoom desktop application, he/she can use the Chat feature in the application to send a private chat message to the host/cohost asking to be readmitted to the meeting. The host/cohost can unlock the meeting to allow the participant to rejoin the meeting; then, lock the meeting again.
  • Meeting ID: While there is an option to set your own meeting ID, it is recommended that you allow Zoom to generate them instead of sticking to one. This makes it more difficult for potential hackers to target your meeting, as the identification will be different every time.
  • Video: Both meeting hosts and participants should set default video settings to “off," to ensure meeting participants cannot share their video without the host’s permission. The setting will also ensure hosts don't accidentally share their camera before they're prepared.
  • Mute participants upon entry: Enabling this option will ensure meeting attendees can't speak during the meeting unless given permission by the host.
  • Disable automatic recording of meetings: if recording of meeting is needed, the host should enable recording within the meeting. Hosts should expressly state in meeting notifications, as well as prior to beginning the recording, if a meeting will be recorded. Do not allow participants to record meetings.
  • DO NOT share/post Zoom meeting information/link on social media or publicly accessible online resources. Provide the Zoom meeting information/link directly to invited participants.

Zoom Mandatory Settings

Zoom Meetings for Education Training

This 45-minute training session with live Q&A will cover the power of virtual teaching and learning in the Zoom classroom for students and teachers.

Zoom Tips

Projecting the iPad on the Overhead Screen

  1. Turn on the projector and set PC as the input device on the wall unit
  2. Start a Zoom session on the PC in the classroom as host
  3. Enter the same Zoom session on the iPad as the host
  4. Turn Notifications off on the iPad
  5. On the iPad, open the app you wish to display on the overhead and close any other apps (except Zoom)
  6. In the Zoom app on the iPad, click Share Content and Select Screen
  7. On the pop-up screen, select Start Broadcast
  8. Navigate to the desired app on the iPad and start your presentation
  9. When you are finished, go back to the Zoom app and click Stop Share
Last edited on August 25, 2020 by Victor Poole