Policies and Procedures Search
All college policies and procedures, unless expressly stated otherwise, apply to:
• all faculty and staff;
• all students, regardless of instructional delivery mode;
• the EGSC Swainsboro, Statesboro, Augusta locations;
• all off campus dual enrollment high school locations; and
• all college sponsored events regardless of location.
Section 1 through Section 15 below is a compilation of the official policies and procedures of East Georgia State College.
Click here to access the East Georgia State College Policy Archives page.
General Information about the College
- Statutes of the College
- Process for Annual Update of the EGSC Statutes and Standing Committees
- Faculty Senate Bylaws
- Faculty Senate Code of Ethics
- Staff Council Bylaws
- Policy and Governance Approval Procedures
Section 1: Overview and Scope of Manual
Section 2: Institutional Organization and Governance
- Interim Policy on Revised Position Titles and Unit Names Due to Reorganization
- EGSC Organizational Chart
- External Campuses - Augusta
- Statesboro
- Academic Affairs
- Athletics
- Business Affairs
- Information Technology
- Institutional Advancement
- Police Department
- Student Affairs
Section 3: Academic Affairs
The following policies or policy revisions were adopted by the President’s Cabinet and/or Faculty Senate, as appropriate, are effective as of the date each was adopted as noted on the first page of the policy, are not contained in the Faculty Handbook 2/18/20 document and are posted below for convenience.
- Academic Advising Plan
- Academic Advisement Plan for Athletes
- Academic Honesty Policy
- Academic Processions and Regalia
- Academic Student Grievance Policy
- Animal Care and Use Policy
- Athletic Academic Integrity Plan
- Course Maximums and Overrides
- Creation and Elimination of Academic Programs
- Credit Hours Awarded Policy
- Drop and Withdrawal Policy
- Dual Enrollment Manual
- Early Alert Policy
- Evaluation of Faculty
- Faculty Credentials Policy
- Faculty and Staff Development Funding Opportunities
- Faculty Leave Policy
- Faculty Syllabus Template
- Faculty Syllabus Template - Campus Carry Statement
- Final Course Grade Appeal
- Midterm Grades and Progress Reports Policy
- Nursing Student Handbook
- Nursing Student/Preceptor Clinical Handbook
- Post-Tenure Review
- Procedure for Assigning Courses for Summer School for Full-Time Faculty
- Procedure for Merit Salary Increases
- Promotion and Tenure Policy
- Salary Determination for Summer School Faculty
- Student Appeals Process Following Academic Exclusion
Library
- Library Circulation Policy
- Library Collection Development Policy
- Library Community User Policy
- Library Conduct Policy
- Library Electronic Device Policy
- Library Heritage Center Policy
- Library Study Room Policy
- Library Weeding Policy
Section 4: Student Affairs
- Student Housing Agreement 2021-21
- Notice of Covid-19 Risk and EGSC Housing Requirements
- Housing Cancellation Request Form (Online)
- Housing Cancellation Request Form
Residence Hall Handbook 2021-21
Residence Hall Handbook 2020-21
Residence Hall Handbook 2019-20
- Student Athlete Handbook – Athletic Academic Integrity Plan
- Student Athlete Handbook – Substance Abuse Policy
- Residential Requirement for Student Athletes
The following policies were adopted by the President’s Cabinet, are effective as of the date noted on the first page of the policy, are part of the Student Handbook 1/10/20 document, and are posted below for convenience.
- Academic Honesty Policy
- Bobcat Bridge Program Policy
- Bobcat Growl - Complaint System
- CHOICE Program Policy on Student Eligibility for Housing
- COVID-19 Student Face Covering Policy
- Drug and Alcohol Policy
- Emotional Support or Assistance Animals in On-Campus Housing Policy
- Minor Children on Campus Policy
- Mr. and Miss EGSC Pageant Contract
- Procedure for Student Publications
- Student ADA Grievance Policy
- Student Criminal Background Investigation Policy
- Student Government Association (SGA) Constitution
- Plan for Managing a Psychological and Psychological/Medical Crisis
- Interim Suspension Policy
- Notice of Non-Discrimination
Student Code of Conduct and Disciplinary Procedure
The updated Student Code of Conduct and Disciplinary Procedure, applicable to EGSC students and effective 9/22/20, is located at the below link. New and revised policies appear below the Student Code of Conduct and Disciplinary Procedure document. The Student Disciplinary Procedures for Student Clubs and Organizations is located in the EGSC Student Handbook document.
- Student Code of Conduct and Disciplinary Procedure
- Behavior Contract - Disciplinary Process Sanction
- Standards for Handling Sexual Misconduct of Student
Code of Conduct
- Code of Conduct – Alcohol and Drug Offense and Sanctions
- Code of Conduct – Face Covering Policy
- Code of Conduct – Failure to Comply
- Code of Conduct – Falsification of Records
- Code of Conduct – Misuse of Student Identification (Cat) Cards
- Code of Conduct – Residence Hall Visitation Policy
- Sexual Misconduct Policy
- Code of Conduct Hearing Appeal Form
- Academic Renewal Policy
- Admissions Office Fee Waiver Policy
- College Credit for Military Education Policy
- Commencement Participation Policy
- Credit Hours Awarded Policy
- Credit for International Baccalaureate (IB) Courses Policy
- Death of Student - Institutional Response Policy
- Drop and Withdrawal Policy
- FERPA- Notification of Student Rights Policy
- Immunization Policy
- In-State Tuition Policy for Military Students
- Intramural Sports Handbook
- Lawful Presence Policy
- Learning Support Policy for Transfer/Returning Students
- Non-Payment of Fees Policy
- Posthumous Degree Policy
- Presidential Exception Procedure
- Presidential Waiver Policy
- Prior Learning Assessment Policy
- Regents Testing Policy
- Residential Requirement for Student Athletes
- Satisfactory Academic Progress Policy
- Transient Student Permission Policy
- VA Educational Benefits Policy
Section 5: Institutional Advancement
Section 6: Intellectual Property
Section 7: Business Affairs
- Business Affairs Policies and Procedures Manual
- Cash Management Policy
- Pay Calendar
- Mail Room
- Required Electronic Transfer of Funds for Employees and Retirees
- Contract Administration Policy
- Investment Policy
- Purchase of Clothing and Uniforms Policy
- Purchasing Card Policy
- Travel Policy
- Non-Employee Travel Policy
- CatCard Usage Policy
- Grant Process and Procedure
Section 8: Human Resources
NOTE: The EGSC Employee Handbook consists of the following:
- EGSC Employee Handbook at the above link; and
- The policies adopted by the President’s Cabinet as listed below.
Table of Contents
Employment
- Notice of Non-Discrimination
- Affirmative Action Policy and Affirmative Action Plan
- Ethics and Reporting Hotline Procedures
- Ethics Hotline Report Line User Roles
- Employee Alcohol and Other Drug Prevention Policy
- Calculation of Due Date Policy
- Volunteer Program Policy
- Volunteer Agreement Form for Non-Employee
- Volunteer Agreement Form for Employee
- Volunteer Services Request Form
- Background Investigations
The Employee
- Employment of Relatives
- Orientation
- FERPA Mandatory Training Policy
- Building Access and Security Policy
- Children in the Workplace
- Pets Policy
- Service Animal Policy
- Fleet Management and Motor Vehicle Use Policy
- Trip Approval and Travel Policy
- Trip Proposal Form
- Political Activities Policy
- Employment of Foreign Nationals Policy
- Employment Applications
- Employment Selection Process and Criteria for Employment
- Resignations
- Reduction in Force
- Employee Occupancy in Student Housing Policy
- Appearance
- Telephone, Equipment, and Software Utilization
- Pet Policy for Professional Live-in/Live-on East Georgia State College Staff Members
- IT Equipment Policy
- Conflicts of Interest and Conflicts of Commitment
- Permission for Outside Activity Form
- COVID-19 Employee Face Covering Policy
Classification, Compensation and Payroll
- Employee Categories
- Workweek – Faculty Employees, Staff Employees
- Fair Labor Standards Act Overtime Compensatory Time Policy
- Paychecks-Withholding of Pay Policy
- Dual Appointment Policy
- Inclement Weather or Other Emergencies
- Relocation Expenses Policy
- Interim and Acting Appointments Policy
- Garnishment of Pay
- Promotions
- Transfers
Employee Relations
- Performance Evaluations
- Amorous Relationships Policy
- Conflict Resolution Policy
- Sexual Misconduct Policy
- Sexual Misconduct Policy Flow Chart
- Resources for Sexual Misconduct Complainants and Respondents
- Cooperation in Internal Investigations
- Employee Grievance Policy
- Gifts and Gratuities Policy
- Purchase of Goods and Services –Use of College Property
- Non-Discrimination and Anti-Harassment Policy
- Disruptive Behavior Policy
Employee Benefits and Services
- Holidays
- Annual Leave
- Benefits Continuation Into Retirement
- Education Support Leave Policy
- Sick Leave with Pay
- Shared Sick Leave Program
- Lactation Policy for Nursing Mothers
- Family Medical Leave Act
- Military Leave Policy
Retirement Plan and Savings Options
- Teachers Retirement System of Georgia
- Optional Retirement Plan
- Long Term and Short Term Disability Insurance
- Voluntary Savings Plans/Deferred Compensation Programs
Other Benefits and Services
- Tuition Assistance Program
- Faculty and Staff Development Funding Opportunities
- Professional Development Policy
Safety and Security
- General Safety Procedures
- Reporting and Response Procedures for Accidents, Injuries, and Emergencies
- Mandatory Reporting of Child Abuse and Neglect Policy
- Tobacco and Smoke Free Campus Policy
- Immediate Notification of President About Serious Events/Emergencies
- Public Employee Hazardous Chemical Protection and Right to Know
Section 9: Facilities
- Alcoholic Beverage Policy
- Alcoholic Beverage Service Agreement
- Building Access and Key Control Policy
- Campus Tree Care Plan
- Minors on Campus Policy
- Minors on Campus Training Materials
- Facility Usage and Scheduling Policies and Fees
- Facility License Agreement
- Fitness Facilities Guidelines
- Freedom of Expression Policy
- Personal Office Energy Usage
- Posting and Distribution of Materials Policy
- Space Assignment Policy
- Tobacco and Smoke Free Campus Policy
Section 10: Institutional Records
- 10.0 Introduction
- 10.1 Registrar – Record Retention, Storage, and Disposal of Student Enrollment and Academic Achievement Records
- 10.2 Record Retention and Storage Policy
- 10.3 Data Management Structure
Section 11: Information Technology
- Campus Computer and Network Usage Policy
- Support Services Policy
- Wireless Network Access Policy
- Acceptable Use Policy
- IT Equipment Acquisition/Asset Management and Confirmation Policy & Procedure
- Computer Anti-Virus Policy
- IT Incident Response Policy & Procedure
- Remote Network Access Policies
- Approved Software/Applications Policy
- Campus Email Policy
- Institutional Website Policy
- Telephone Use by Faculty/Staff
- Computer Lab/Workstation Usage Policy
- BANNER User Account Access Policy & Procedures
- Campus Emergency & Non-Emergency Notification Systems Policy / Procedures
- Web Content Governance Policy
Section 12: General Policies and Procedures
- SACSCOC Substantive Change Notification Policy
- Behavioral Recommendation Team Manual
- Compliance and Risk Management Policy
- Open Records Policy
- Open Records Request Form
Unit Compliance Calendars
- Academic Affairs
- Athletics
- Business Affairs
- Financial Aid
- Human Resources
- Student Affairs
- Institutional Advancement
- Institutional Research
- Internal Audit
- IT
- Public Safety
- President’s Office
Section 13: Safety and Security
- EGSC Police Department Policy Manual Standard Operating Procedures
- Emergency Response Procedures - Statesboro
- Emergency Response Procedures - Swainsboro
- Parking and Transportation Policy
- Personal Transportation Vehicle Policy
- Video Surveillance Policy
- Weapons and Explosives Policy
- Weapons Compliance Procedure Campus Carry
Section 14: Modifications to these Policies and Procedures
Section 15: East Georgia State College Foundation
Glossary