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Add or Drop or Withdraw From Classes

Adding Courses to a Student’s Class Schedule

Currently enrolled students are encouraged to pre-register for upcoming semesters during the early registration dates posted on the academic calendar.  The advantages are enormous because students can create their class schedule for subjects necessary to complete their requirements toward graduation before new incoming students.

All registration dates are posted on the Academic Calendar these include early registration, former student registration, new student orientation/registration dates and schedule adjustment dates. After the last schedule adjustment day of a semester, students cannot add courses to their schedule or drop courses from their schedule.

Dropping classes before the first day of classes

Prior to the first day of classes, students must complete the Registration Voluntary Cancellation form and fax or submit in person to the Office of the Registrar located in Swainsboro or at EGSC - Statesboro. Students, who already paid their own tuition and fees, will receive a 100% refund. 

Distinction between Dropping and Withdrawing from a Course

Students may drop a course they have already enrolled in for an upcoming semester during any registration period including schedule adjustment dates.  Students cannot drop classes after the last Schedule Adjustment date.

Students may choose to withdraw from a course after the last schedule adjustment date for a semester up until the Last Day to Withdraw without Academic Penalty (see Academic Calendar. We do not pro-rate the cost of any course a student withdraws from unless they withdraw from all courses for the semester by the Last Day to Withdraw without Academic Penalty. Students are invoiced for their tuition and fees through their EGSC Cat Mail Account by the Business Office. Remember - withdrawing from courses paid for through financial aid may have a negative impact on whether a student is making Satisfactory Academic Progress (SAP) and may make them ineligible for aid in future semesters.

Students alone are responsible for submitting their Withdrawal Card directly to the Office of the Registrar for processing by the deadline date.

Withdraw from a Class

Abandoning a course(s) instead of following official withdrawal procedures will result in a grade of 'F' being assigned.

Courses such as learning support classes, student success and college preparatory classes are required courses; therefore, students are typically not approved to withdraw from these individual subjects. See the Registrar with questions.

Students who wish to withdraw from one or more, but not all of their semester classes after schedule adjustment ends and before mid-semester must complete the Course Change Card form available on the FORMS link.  Complete the card by including the following information:

  • Last name and First name
  • EGSC ID#
  • Circle the word ‘WITHDRAW’
  • Record the CRN Number for the course(s), the subject code (e.g. English is ENGL)
  • Enter the number of the course
  • Students their name on the line for ‘Student’s Signature’
  • Record the date and his/her phone number.
  • Students cannot sign their instructors’ signatures.

Students must take the card to the instructor of the course for their signature in the box labeled ‘Instructor’s Signature’.  This card must be submitted to the Office of the Registrar in Swainsboro or the EGSC – Statesboro office.  Cards submitted before the deadline will be date stamped and processed in Swainsboro (see Academic Calendar deadline) students will be withdrawn from the course(s) listed on the card and will receive a final grade of ‘W’ on their academic transcript. This grade will not negatively affect the student grade point average (GPA), but may possibly have a negative effect on future eligibility for financial aid.

Withdraw from all Classes

Abandoning a course(s) instead of following official withdrawal procedures will result in a grade of 'F' being assigned.

Withdraw from classes during schedule adjustment: students who wish to withdraw from all of their classes for the semester during this time-period must complete a Total Withdrawal Form.  If it is submitted to the Office of the Registrar in Swainsboro or EGSC – Statesboro office beginning with the first day of the semester through the end of schedule adjustment, all courses will be dropped with no charge.  Students, who paid for their own tuition and fees, will receive a 100% refund. 

After the last schedule adjustment date through the last day to withdraw without academic penalty (see Academic Calendar), students are allowed to withdraw from all their courses provided they present the Total Withdrawal Form (available on the FORMS link) by the deadline. The Office of the Registrar will assign the grade of 'W'.  Refunds will be based on a percentage of total dates attended as calculated by the Business Office. Students must contact the Business Office for more detailed information concerning refund percentages.

Withdraw Due to Extenuating Circumstances

Abandoning a course(s) instead of following official withdrawal procedures will result in a grade of 'F' being assigned. Under extenuating circumstances after the midterm, a student may be granted a withdrawal without academic penalty.  Typically, this involves medical reasons which are beyond the control of the student.  Failing the course(s) is not considered extenuating circumstances.  Students will not be allowed to withdraw for academic reasons.  Students who find themselves in this situation should contact the Vice President for Academic Affairs, explain their circumstances in writing, and supply documentation to support their case.  If approved, a grade of ’W’ or ‘WF' will be assigned depending upon whether the student was passing or failing at the time he/she stopped attending the class. There will be no refund at this point.