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    Registrar's Office

Registrar’s Office - Add, Drop, or Withdraw Procedures

All students should consult with their Academic Advisor prior to making any changes to their registration for a semester!

Adding Classes

A student may add courses to their schedule through the last day of the add /drop on the academic calendar for the term or part of term. Students can do so by completing the Schedule Adjustment form located on their MyEGSC portal.  

Adding classes before the first day of classes

Currently enrolled students are encouraged to pre-register for upcoming semesters during the early registration dates posted on the academic calendar.  The advantages are enormous because students can create their class schedule for subjects necessary to complete their requirements toward graduation before new incoming students.

All registration dates are posted on the Academic Calendar these include early registration, former student registration, new student orientation/registration dates and schedule adjustment dates. After the last schedule adjustment day of a term, students cannot add courses to their schedule.

Adding classes after the first day of classes

Once the semester begins students are allowed to add classes to their schedule during the drop/add schedule adjustment period for a term. After the last day of the add/ drop period students cannot add courses to their schedule.

Dropping Classes

Dropping classes before the first day of classes

Prior to the first day of classes, students must complete the  Schedule adjustment period to discontinue their enrollment in one or more of their courses. Students may drop a course with no penalty through the last day of the drop/add period and will receive a 100% refund.

Dropping classes after the first day of classes 

Once the semester begins students are allowed to drop classes on their schedule If you are not planning to attend. This must be done before the end of the drop/add schedule adjustment period. You will be held financial responsible for all classes remaining on your schedule at the end of the drop/add schedule adjustment period for a term.

Be sure to contact the Financial aid office or the Business office as dropping/adding  your course schedule may affect your financial aid award.

 

Withdrawing Classes

**Abandoning a course(s) instead of following official withdrawal procedures will result in a grade of 'F' in that course!

**It is advised that students considering withdrawing meet with their Academic advisor and the Financial aid and/or Business office prior to submission of withdrawal from.Courses such as learning support classes, student success and college preparatory classes are required courses; therefore, students are typically not approved to withdraw from these individual subjects. See the Registrar with questions.

• Once the drop/add schedule adjustment period has ended Students must withdraw from classes they no longer wish to attend. Students cannot drop classes after the last Schedule Adjustment date.

• Students who withdraw from a course after the last schedule adjustment date for a semester and before or on the Last Day to Withdraw without Academic Penalty Will receive a “W” in the course and this grade will appear on a student's transcript (see academic calendar).

• Students alone are responsible for submitting the Schedule Adjustment (Withdrawal Request) form to the Office of the Registrar for processing by the deadline date.

• It is the student’s responsibility to know the Last day to withdraw without academic penalty for each term in which they are enrolled.

• Students who wish to withdraw from one or more courses must complete the Schedule Adjustment form.

• Learning support, Required High School Curriculum  courses (RHSC), and Co-requisite courses are  required courses; therefore, students are typically not approved to withdraw from these individual subjects. See the Registrar with questions.

• EGSC does not pro-rate the cost of any course a student withdraws from unless they withdraw from all courses for the semester by the Last Day to Withdraw without Academic Penalty. Students are invoiced for their tuition and fees through their EGSC Cat Mail Account by the Business Office. Remember - withdrawing from courses paid for through financial aid may have a negative impact on whether a student is making Satisfactory Academic Progress (SAP) and may make them ineligible for financial aid in future semesters.

**Withdrawing from a course does not absolve you from paying tuition and fees associated with that particular course. Be sure to contact the Financial aid office or the Business office prior to withdrawing from your course(s) as these changes may affect your financial aid award.Withdraw from all Classes

Abandoning a course(s) instead of following official withdrawal procedures will result in a grade of 'F' being assigned.

Withdraw from classes during schedule adjustment: students who wish to withdraw from all of their classes for the semester during this time-period must complete a Total Withdrawal Form.  If it is submitted to the Office of the Registrar in Swainsboro or EGSC – Statesboro office beginning with the first day of the semester through the end of schedule adjustment, all courses will be dropped with no charge.  Students, who paid for their own tuition and fees, will receive a 100% refund. 

After the last schedule adjustment date through the last day to withdraw without academic penalty (see Academic Calendar), students are allowed to withdraw from all their courses provided they present the Total Withdrawal Form (available on the FORMS link) by the deadline. The Office of the Registrar will assign the grade of 'W'.  Refunds will be based on a percentage of total dates attended as calculated by the Business Office. Students must contact the Business Office for more detailed information concerning refund percentages.

Request for Hardship Withdrawals - Extenuating Circumstances

Abandoning a course(s) instead of following official withdrawal procedures will result in a grade of 'F' being assigned. 

• A Hardship Withdrawal refers to a withdrawal from all courses after the official Last Day to Withdraw Without Academic Penalty (Midterm).

• A hardship withdrawal is intended for the student who has experienced an acute, traumatic event that prevents him/her from completing the semester after the official Last Day to Withdraw Without Academic Penalty has passed.

• That same event also makes it impossible for the student to take an Incomplete and finish the work the next semester.

• The Hardship Withdrawal is based on unusual or emergency circumstances that are non-academic in nature and beyond the student’s control (please read the entire policy here).

• A Hardship Withdrawal is not available as a remedy to address academic difficulties.

• A Hardship Withdrawal Request is granted only when the special non-academic circumstances beyond the control of a student described above can be thoroughly documented. 

• If approved, a grade of ’W’ or ‘WF' will be assigned depending upon whether the student was passing or failing at the time he/she stopped attending the class. There will be no refund at this point.

Deadline for Hardship Withdrawal Hardship Request

• Hardship Withdrawal Requests must be received prior to the last day of class for the term in question. Please see the academic calendar for specific dates.

• A student who knows that they are in such extreme circumstances that they cannot complete the term should file the Hardship Withdrawal Petition as soon as possible prior to the end of classes for the term in question.

• Hardship Withdrawal Requests will not be approved if the student has completed all course requirements such as a final examination and/or a final project.

Invalid Reasons for Requesting a Hardship Withdrawal Hardship

Hardship Withdrawal Requests are strictly granted for non-academic reasons beyond the student’s control.
Often students experience academic difficulties of various kinds. These are considered invalid reasons for a Hardship Withdrawal Request. A request based on any of these reasons will not be approved.

Examples of invalid reasons for initiating a Hardship Withdrawal Request include but are not limited to:

1. Poor performance in one or more courses.
2. Registration for the wrong course.
3. Preference for a different professor or class section.
4. Failure to drop course during the drop/add period.
5. Failure to withdraw by the published deadline using normal procedures.

• Hardship Withdrawal Requests are generally approved only for withdrawal from all courses.
• Students who are granted a hardship withdrawal do not receive refunds of expenditures for the semester for which the hardship was requested/approved.