Registrar's Office



Are you a Potential Graduate?


1. Consult with your advisor at least once a semester to confirm that you  are on the path to satisfying your graduation requirements.

2. Complete the graduation application for your program by the deadline specified on the Academic Calendar.

•  A student's participation in the graduation ceremony is not guaranteed if the application is received after the deadline. 

3. Order your cap and gown through the Herff Jones website.

4. Complete the required exit counseling session with a Financial Aid counselor. For more information click here.

  • Exit counseling sessions are required of all borrowers of federal and University-administered student loan programs. 

  • Exit counseling provides you with information regarding the rights and responsibilities of a borrower and a lender/servicer. You learn about repayment, deferment, and cancellation of your loan. 

  • Session will prepare you to be responsible and effective in repayment of your educational loans. You are required to complete Exit Counseling when:

You are within your graduating semester

Leave the University (even if it is just temporary)

Your registration falls below half-time enrollment (Less than six credit hours)

Transfer to another institution or leave for a National Student Exchange (NSE) experience



Graduation Forms

Graduation Applications

Program Maps

Other Forms

Reverse Transfer

Reverse transfer is a process that allows a student who completed courses at EGSC and transferred to another USG senior institution to combine college credits from both institutions and apply them toward an associate degree from EGSC.
How to apply for Reverse Transfer:

  1. Request all official transcripts from other institutions you have attended to be sent to East Georgia State College.
  2. Complete & submit the Online Reverse Transfer Graduation Application or the Reverse Transfer Graduation Application (PDF).
  3. Degrees are awarded at the end of each semester. Diplomas are mailed 3-4 weeks after the end-of-term grade processing is complete for each semester.
  4. Students must meet the residency requirement at EGSC by completing at least 17 EGSC credit hours.

Frequently Asked Questions

Q: How do I know if I am eligible to graduate?

A: Students must meet with their academic advisor to have all coursework/graduation requirements verified. We highly recommend that students do this when approaching 30 semester hours. Students seeking an Associate of Arts (A.A.) or Associate of Science (A.S.) degree must have taken a minimum of 17 semester hours in residency at EGSC and those seeking a Bachelor of Science degree in Biology, Bachelor of Arts in Fire and Emergency Services Administration (FESA), or a Bachelor of Science in Nursing (RN to BSN) must have taken a minimum of 30 semester hours in residency at EGSC. Prior to the deadline to submit the Graduation Application, students will meet with their academic advisor to complete their application form, which the student must promptly submit to the Office of the Registrar for final approval.

Q: How do I apply for Graduation?

A: Students must complete a graduation application with the assistance of their advisor and return it to the Office of the Registrar Office prior to the deadline for the semester they intend to graduate. Students will not be evaluated for graduation until the completed application is received in the Office of the Registrar. Applications submitted to the Office of the Registrar AFTER the deadline could delay transcripts or diplomas being mailed and/or could possibly forfeit privileges of participating in the fall or spring commencement ceremony, whichever comes first.

Q: Is there a fee?

A: There is no fee for graduation, however, students must purchase their cap and gowns through the Herff Jones website. 

Q: When and where is graduation held?

A: We have two ceremonies. During the academic year, the first is held at the end of the fall semester and the second one is held at the end of the spring semester.  We strongly encourage students completing their program during the summer session to participate in the fall semester ceremony. Ceremonies are held in College’s gymnasium

Q: How do I graduate with honors?

A: Any student who has an overall cumulative average of no less than 3.5 - 3.79 will graduate cum laude. A student with a final cumulative average of 3.8 - 3.89 will graduate magna cum laude and a student with a 3.9 or higher cumulative average will graduate summa cum laude. Honors designation is reflected on the students’ diplomas and academic transcripts.

Q: How soon will I receive details concerning graduation?

A: The Office of the Registrar will send you an email once your graduation application has been reviewed and you are cleared to graduate. Please keep in mind the Registrar's Office considers your EGSC CatMail an official means of communication; therefore, important graduation-related information is sent through email.  Graduation candidates will receive notification about the Graduation Gala event held each semester as well as important information about practice, regalia pick-up and verification of your mailing address. 

Q: What do I do if I need special accommodations?

A: Students who need any type of special accommodations for graduation, please contact Office of the Registrar at (478) 289-2169 four weeks in advance.

Q: What is the proper attire?

A: Traditionally a group photo is taken of the graduating class and hung prominently in a corridor of the Jean Anderson Morgan Student Activities Center; therefore we would like uniformity in student dress attire for the graduation ceremony. Ladies are asked to wear dark-colored sensible shoes and the men wear dark pants and shoes

Q: When will I receive my diploma?

A: Students participating in the ceremony will receive a diploma cover with insert during the ceremony. All graduates will receive their diploma 3-4 weeks following the end-of-term grade processing. 

NOTE: Students with additional questions concerning graduation, please contact the Office of the Registrar at (478) 289-2169.