Zoom Tips

Zoom provides high-quality audio and video, breakout rooms, whiteboarding tools, and much more. Standard Zoom meetings support up to 300 simultaneous participants. Click the button below to learn how to get started with Zoom.

Get Started Using Zoom

Zoom integrates with D2L and allows faculty and students to meet virtually, and features easy-to-use tools for collaborating online, including sharing and co-annotation tools, breakout rooms, polling, and white-boarding. 

Faculty: For information on how to integrate Zoom with your courses in D2L, refer to the “Schedule Zoom Meetings in D2L” section below.

Only D2L users with instructor access can schedule Zoom meetings in D2L. Student roles cannot schedule Zoom meetings in D2L. Users without instructor access in D2L can schedule meetings from the Zoom Web portal.

Notes: The D2L Zoom Meetings scheduler has abbreviated settings available. For full settings, you may need to edit D2L Zoom meeting settings via the Zoom web portal.

Best Practices for using Zoom

• • Login to D2L
  • Navigate to the course for which you would like to schedule a Zoom meeting.
  • Click on Zoom in the navigation bar or the Zoom module you have created.
  • Click Schedule a New Meeting
  • Adjust your meeting settings.

Title: Enter a descriptive title

Description (optional): Enter an optional meeting description.

When: Select date and time for the meeting to start.

Duration: Enter your planned duration. This will not cut off the meeting if you run over.

Time Zone: Confirm or select the correct timezone.

Recurring Meeting: Select this option to create a recurring meeting. Once selected, you’ll have the option to choose how often the meeting recurs, and when to stop repeating.

Registration: Recommended to deselect unless you need detailed attendee information. Enabling this setting will make it more difficult for students to join the meeting.

Video: Choose whether the meeting host (you) and participants will join the meeting with video enabled or disabled. Users can enable or disable their video feed at any point during the meeting.

Audio: Ensure Both is selected.

Meeting Options: Recommended settings for class sessions:

• • Mute participants on entry (recommended for large classes)
  • Enable waiting room
  • Record the meeting automatically in the cloud (if you want a recorded class session)
  • Restrict to authenticated users signed in with EGSC domains.

Alternative Hosts: Optionally, add a guest speaker will step in and host the meeting if you are unable to do so.

• • Save your meeting.
  • You will now see your meeting in the list of meetings with an option to start or edit the meeting. Students will see an option to join the meetings. Meetings created in the D2L Zoom Meetings tool will also be visible in the D2L course calendar automatically.

Faculty:

• Login to D2L
• Navigate to the course in which the Zoom meeting is scheduled.
• Click Zoom in the navigation bar or the Zoom module you have created.
• Find your meeting from the list of upcoming meetings and click Start or Join.
• Confirm the browser dialogue to launch Zoom.

Students:

• • Login to D2L
  • Navigate to the course in which the Zoom meeting is scheduled.
  • Go to the course calendar, click on the date
  • Click on the Zoom link for that date
  • Click on ‘Click here to join Zoom Meeting’
  • Click Open Zoom Meeting
  • The Zoom Meeting window opens

Note:  You may wish to check the box to “Always open these types of links in the associated app.”

Zoom offers a test site that allows users to test their internet connection, hardware components, such as Webcam and audio devices, as well as in-meeting feature controls. Click the button below to start a Zoom test meeting.

Start Test Zoom Call

Zoom as well as other teleconferencing services are very useful tools, especially during a time of social distancing. However, with so many individuals turning to teleconferencing to conduct their daily meetings, work related tasks, and/or college courses, so have cybercriminals to conduct their business. It is out of growing concerns for the online safety and privacy of our faculty, staff, and students that we set mandatory requirements for the Zoom meeting settings for all EGSC Zoom user accounts.

To help ensure the security of all Zoom meetings scheduled by Zoom users/accounts licensed under East Georgia State College, the three security measures listed in the “Zoom Mandatory Settings” section below are automatically enabled/activated.

• • Meeting passwords (randomly generated) are now a requirement for all Zoom meetings that are scheduled and hosted by an East Georgia State College Zoom account. Having this setting enabled will require all meeting participants to enter a password before they can access a meeting.
  • Waiting room: The Zoom Waiting room feature will now be required for all meetings scheduled and hosted by East Georgia State College Zoom users. This option creates a virtual waiting room for meeting attendees to gather in prior to the meeting beginning. Hosts/cohosts of a meeting must manually allow attendees into the meeting one at a time, which ensures only authorized attendees are present.
  • Screen share: Screen Share will be set to “Host-Only.” Meeting hosts/cohosts can still grant screen share permission to meeting participants using the “Share Screen” options shown below, which are visible to the host/cohost using the green “Share Screen” button.

• • • How many participants can share at a time? select option: “One participant can share at a time”
    • Who can share? select option: “All participants” (once a participant no longer needs to share their screen, select “Only host” option)
    • Who can start sharing when someone else is sharing? select option: “OnlyHost”

• • The link to a Zoom meeting / Virtual class should be sent directly to individual participants and never be publicly available on a social media post or web page.
  • Once all invited participants have joined a meeting, the host/co-host should enable the “Lock Meeting” feature. This feature is accessed in the “Security” icon/setting in an active meeting and prevents unwanted participants from joining a meeting. If a participant loses connection during a meeting that has been locked, the participant will need to contact the host/cohost by email, phone or text message asking to rejoin the meeting; however, if the participant is using the Zoom desktop application, he/she can use the Chat feature in the application to send a private chat message to the host/cohost asking to be readmitted to the meeting. The host/cohost can unlock the meeting to allow the participant to rejoin the meeting; then, lock the meeting again.
  • Meeting ID: While there is an option to set your own meeting ID, it is recommended that you allow Zoom to generate them instead of sticking to one. This makes it more difficult for potential hackers to target your meeting, as the identification will be different every time.
  • Video: Both meeting hosts and participants should set default video settings to “off," to ensure meeting participants cannot share their video without the host’s permission. The setting will also ensure hosts don't accidentally share their camera before they're prepared.
  • Mute participants upon entry: Enabling this option will ensure meeting attendees can't speak during the meeting unless given permission by the host.
  • Disable automatic recording of meetings: if recording of meeting is needed, the host should enable recording within the meeting. Hosts should expressly state in meeting notifications, as well as prior to beginning the recording, if a meeting will be recorded. Do not allow participants to record meetings.
  • DO NOT share/post Zoom meeting information/link on social media or publicly accessible online resources. Provide the Zoom meeting information/link directly to invited participants.

This 45-minute training session with live Q&A will cover the power of virtual teaching and learning in the Zoom classroom for students and teachers.

Projecting the iPad on the Overhead Screen

• • Turn on the projector and set PC as the input device on the wall unit
  • Start a Zoom session on the PC in the classroom as host
  • Enter the same Zoom session on the iPad as the host
  • Turn Notifications off on the iPad
  • On the iPad, open the app you wish to display on the overhead and close any other apps (except Zoom)
  • In the Zoom app on the iPad, click Share Content and Select Screen
  • On the pop-up screen, select Start Broadcast
  • Navigate to the desired app on the iPad and start your presentation
  • When you are finished, go back to the Zoom app and click Stop Share